An Internal Chronology document can be distributed just like any other document. Most organisations do so by email, but CDs, USB sticks, and file sharing sites are all valid methods of distribution.

In recent times, distributing Chronolator for Word documents by email has become less convenient as email providers seek to reduce the number of computer viruses circulated in macro-enabled documents. Consider sending a file that can be read by the Chronolator Data Entry tool - see Working with the Browser Tools for details.
There are also some other circumventions for this: please refer to this FAQ item on the Chronolator Web site for the most up-to-date information.

As an Internal Chronology includes all the program code required to run the various tools and features of Chronolator, it also includes information about the Chronolator licence. You do not need to, nor should you, distribute your Online Workbench licence file to other agencies.

If the document is confidential, you can protect it in several ways:

• Use your organisation's standard policy for such emails
• If sending it by physical means, use Royal Mail Signed For or another secure service
• If sending electronically, consider using Word’s standard password protection features - see Protecting a document with a password

Along with the Internal Chronology you should also distribute some instructions about how to use it. At the very least, you should explain that the document contains macros and might produce a warning message about them when it is opened, or even prevent them from running. You might like to use the text in the Sample Covering Email / Letter or Sample Covering Email for Chronolator Data Entry users.

The Using Chronolator Documents Help provides some hints and tips about working with Word tables in general and Chronolator in particular. It also explains how a Local Administrator can distribute the Internal Chronology to a number of people and merge their input into a Composite Chronology to be returned to you.

View the online version at www.chronolator.com/help/using-chronolator-documents or download a PDF version from here.