In This Topic

Switching between Anonymised and Personalised views of a document
Reviewing and changing how entries in the Abbreviations Glossary appear in the text
Producing an extract of events containing selected Glossary entries

Chronolator can anonymise a document according to the entries in the Abbreviations Glossary. It can be hard for a reviewer to build up a mental picture of the people involved in a review when they are only referred to by their initials, so Chronolator lets you switch between anonymised and personalised views.

The Anonymisation feature is found at Tools > Glossary > Anonymisation and Review:

Switching between Anonymised and Personalised views of a document

When you press Tools > Glossary > Anonymisation and Review, the Anonymisation form is displayed showing the abbreviations in the document and their definitions.

Place a tick against the abbreviations you want to process. The All, None, and Flip buttons at the top of the form can make this quicker.

After you have selected one or more abbreviations (in the example here, all have been selected) the Anonymise and Personalise buttons work together with the Use formatting checkbox.

Anonymisation and Review form - all selected

If the Use formatting checkbox is ticked when a document is being Anonymised, the resulting abbreviations will be formatted like this (i.e. Bold, Underlined and Italic). This has two advantages:

abbreviations stand out in the document
Chronolator can distinguish between entries in the Glossary and any common words which are spelt the same (for example, if there were an abbreviation THE for Timothy Henry Edwards)

Such formatting will be lost when some other features are run, so it is recommended that you do not use Anonymisation until you have finished with those other features.

Chronolator warns you about this by displaying Message 7010 the first time you tick the Use formatting checkbox in a Word session.

See Message 7010 for details of which features might lose highlighting.

Press OK to continue.

If the Use formatting checkbox is ticked when a document is being Personalised, only those occurrences of an abbreviation which are formatted like this will be changed.

Reviewing and changing how entries in the Abbreviations Glossary appear in the text

The Review button on the Anonymisation form lets you use glossary entries to navigate through the chronology.

During the review, you can change how individual entries appear in the text (as Abbreviations with or without highlighting, or as Definitions)
You can also produce extracts containing just the events pertaining to selected entries

Suppose we are interested in GP1/Arthur Clements and Midwife1/Paula Johnson.

Press Tools > Glossary > Anonymisation and Review to display the Anonymisation form, tick GP1 and Midwife 1, and then press the Review button:
The Change Abbreviations form is displayed, and occurrences of the entries are highlighted in the document. The active occurrence is highlighted like this, and the others like this.
Use the navigation buttons in the form to scroll among the occurrences of GP1/Arthur Clements and Midwife1/Paula Johnson:
The radio buttons let you change the text of the active occurrence to whatever you select:
When you have finished, press OK or Cancel, depending on whether you want to save any changes.

Producing an extract of events containing selected Glossary entries

You can produce a new document containing just the events pertaining to selected glossary entries.

Press Tools > Glossary > Anonymisation and Review to display the Anonymisation form, tick the desired entries, and then press the Review button:
When the Change Abbreviations form is displayed, press the Report button:
A new document is created, containing only those events which involve the glossary entries you selected: The counts at the top of the report pertain to the abbreviations originally selected in the Anonymisation form, not those listed in the report. Changes you make before pressing Report will not be reflected in these counts. Similarly, if some abbreviations are *formatted*, the report counts might not match the highlights in the report.