Using Chronolator Documents
Anonymisation and Personalisation
In This Topic

Chronolator can anonymise a document according to the entries in the Abbreviations Glossary. It can be hard for a reviewer to build up a mental picture of the people involved in a review when they are only referred to by their initials, so Chronolator lets you switch between anonymised and personalised views.

The Anonymisation feature is found at Tools > Glossary > Anonymisation and Review:

Anonymisation and Review button

Switching between Anonymised and Personalised views of a document

When you press Tools > Glossary > Anonymisation and Review, the Anonymisation  form is displayed showing the abbreviations in the document and their definitions.

Place a tick against the abbreviations you want to process. The All, None, and Flip  buttons at the top of the form can make this quicker.

Anonymisation and Review form on entry

After you have selected one or more abbreviations (in the example here, all have been selected) the Anonymise and Personalise buttons work together with the Use formatting checkbox.

Anonymisation and Review form - all selected

If the Use formatting checkbox is ticked when a document is being Anonymised, the resulting abbreviations will be formatted like this (i.e. Bold, Underlined and Italic). This has two advantages:

Such formatting will be lost when some other features are run, so it is recommended that you do not use Anonymisation until you have finished with those other features.

Chronolator warns you about this by displaying Message 7010 the first time you tick  the Use formatting checkbox in a Word session.

See Message 7010 for details of which features might lose highlighting.

Press OK to continue.

Message 7010

If the Use formatting checkbox is ticked when a document is being Personalised, only those occurrences of an abbreviation which are formatted like this will be changed.

Reviewing and changing how entries in the Abbreviations Glossary appear in the text

The Review button on the Anonymisation form lets you use glossary entries to navigate through the chronology.

Suppose we are interested in GP1/Arthur Clements and Midwife1/Paula Johnson.

Press Tools > Glossary > Anonymisation and Review to display the Anonymisation form, tick GP1 and Midwife 1, and then press the Review button:

Anonymisation and Review form - review two people

The Change Abbreviations form is displayed, and occurrences of the entries are highlighted in the document.

The active occurrence is highlighted  like this, and the others like this.

Anonymisation and Review - highlighted text

Use the navigation buttons in the form to scroll among the occurrences of GP1/Arthur Clements and Midwife1/Paula Johnson:

Change Abbreviation form - navigation buttons

The radio buttons let you change the text of the active occurrence to whatever you select:

Change Abbreviation form - format selection buttons

When you have finished, press OK or Cancel, depending on whether you want to save any changes.

Change Abbreviation form - OK and Cancel buttons

Producing an extract of events containing selected Glossary entries

You can produce a new document containing just the events pertaining to selected glossary entries.

Press Tools > Glossary > Anonymisation and Review to display the Anonymisation form,  tick the desired entries, and then press the Review button:

Anonymisation and Review form - review two people

When the Change Abbreviations form is displayed, press the Report button:

Change Abbreviation form - Report button

A new document is created, containing only those events which involve the glossary entries you selected:

The counts at the top of the report pertain to the abbreviations originally selected in the Anonymisation form, not those listed in the report. Changes you make before pressing Report will not be reflected in these counts. Similarly, if some abbreviations are formatted, the report counts might not match the highlights in the report.
Abbreviations Report