Entering data in the Chronology Table

If you receive a Chronolator Document as an email attachment, you should SAVE IT SOMEWHERE ON YOUR SYSTEM AND WORK ON THE SAVED COPY. This avoids the loss of work which can arise from working directly on any email attachment.

Entering data into a Chronology Table requires a basic knowledge of working with Word tables – how to create a new row, how to move a row and so on. If you are unfamiliar with these ideas, you will find some hints and tips in Working with Microsoft Word tables.

When an Internal Chronology is created, the Case Review Administrator specifies the rules which must be followed in the Chronology Table – for example, what the column headings are and which columns must always be completed. The Administrator should tell you what these rules are, either in the document preamble or in a covering letter. Chronolator checks that the data you enter conforms to these rules every time you close the document, and warns you if it finds any problems. You should correct any errors before returning the document.

It is essential that you do not change, add or remove any headings in the Chronology Table, as Chronolator relies on them to check the data you enter. You can change the font, the column widths, the shading and so on, but you must not change the heading text or add or remove columns.

Chronolator always formats the chronology table with the Normal style. If you want to ensure that changes you make to the font are preserved during Chronolator processing, you should update the Normal style. Refer to Word Help for more information about formatting a document with styles.

If you accidentally change the headings and forget what they should be, you can generate a new set at the end of the document by pressing the Admin > New Table button on the Chronolator toolbar. After doing this, either copy any data you have already entered into the new table, or copy the heading row from the new table into that of the old one.