Exercise 11 - Navigating a document and extracting events using the Abbreviations Glossary

When your chronology contains an Abbreviations Glossary, you can quickly navigate between individual glossary entries in the document. You can also produce extracts containing just the events pertaining to those entries.

If you are interested in just one abbreviation, you can use the Tools > Glossary > Edit tool. In the following exercise, we use Tools > Glossary > Anonymisation and Review, as it lets us process more than one abbreviation at a time.

Step	Action	What to expect and other comments
1	Read Chronolator Toolbars and About the Exercises if you have not already done so.
2	Open SampleCompositeChronologyHealth.
3	Press Tools > Glossary > Anonymisation and Review:	The Anonymisation and Review form is displayed showing the abbreviations in the document and their definitions:
4	Tick GP1 and Midwife1 and then press the Review button:	The Change Abbreviations form is displayed, and occurrences of GP1 and Midwife 1 are highlighted in the document: The active occurrence (the one where the cursor is placed) is highlighted like this, and the others like this.
5	Use the buttons in the form to scroll among the occurrences of GP1 and Midwife 1:	The active occurrence is highlighted like this.
6	Experiment with the radio buttons:	The text of the active occurrence changes to whatever you select. You might want to do this to selectively anonymise or personalise a particular occurrence.
7	Press OK.	The form closes. Highlights are removed. Any changes you have made are kept. If you did not want to keep the changes, you would press Cancel.
You have seen how to navigate among the glossary entries. In the next part of this exercise, you will see how to produce a new document containing just the events pertaining to those entries.
8	Press Tools > Glossary > Anonymisation and Review:	The Anonymisation and Review form opens with your previous selections.
9	Press the Review button:	The Change Abbreviations form is displayed, and occurrences of GP1 and Midwife 1 are highlighted in the document as before, as are their respective names if you changed any of the entries to them earlier.
10	Press the Report button:	A new document opens, containing only those events which involve GP1 and Midwife 1 and their respective names:
11	Close the new document and SampleCompositeChronologyHealth without saving changes.

In this exercise, you have learned:

how you can use the entries in the Abbreviations Glossary to navigate the document
how to produce a report about selected entries

Exercise 10 - Updating the Abbreviations Glossary illustrates how you can change entries in the Abbreviations Glossary and any associated text in the document.